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Assistant Director, Grants Administration

Assistant Director, Grants Administration

$75,000 - $82,000



Organization Overview:

CHCANYS’ Vision is for every New York State community to have primary care that encompasses all aspects of each patient’s health and well-being. To achieve this vison, our mission is to champion community-centered primary care in New York State through leadership, advocacy, and support of Community Health Centers. CHCANYS is a dynamic, team-oriented, 501(c)(3) non-profit organization that advocates on behalf of and provides technical assistance to federally qualified health centers (FQHCs) throughout New York State. FQHCs provide comprehensive community-based primary care to anyone who seeks care, regardless of immigration status or ability to pay.

Position Summary:

Reporting to the VP, Finance and Operations, the Assistant Director, Grants Administration will lead CHCANYS’ grant management and compliance efforts, with primary responsibility for the federal Health Resources and Services Administration (HRSA) Primary Care Association (PCA) grant. The Assistant Director (AD) coordinates work across all organizational teams to ensure successful planning and implementation of this essential project. The AD develops and executes processes for all necessary tracking and reporting of deliverables and compliance. This position will acquire and maintain up-to-date and evolving knowledge of all HRSA-related rules and compliance relating to both FQHCs and PCAs. Project management skills and familiarity with HRSA and FQHC regulations are crucial to overseeing and optimizing the grant processes and related deliverables as well as providing expertise to member health centers.

The AD must be self-motivated, collaborate effectively with internal teams and external partners, have experience working with diverse stakeholders and managing projects, possess excellent writing and interpersonal skills, and be comfortable acting as a public representative of the organization. While work is normally performed in an office setting, the individual must have the ability to travel, depending on assignments/projects.

This position will also support CHCANYS in its unique and essential role, along with its member FQHCs, in addressing health disparities and our DEI efforts and policies across CHCANYS. This position is partially grant-funded.



Develop and execute a comprehensive strategy for PCA grant management and grant compliance activities.

Coordinate work across the organization related to HRSA PCA, including grant application, implementation oversight, and tracking and reporting.

Oversee organizational compliance with all HRSA requirements, and fiscal and programmatic components of the PCA grant.

Maintain master files to support all PCA grant-related activities and deliverables, ensuring accuracy and accessibility, timely and accurate reporting submissions on the grantor's platform, and adhering to platform parameters.

Standardize contracts and contract processes across teams.

Work with finance on contractual spending across grant program areas.

Foster and maintain ongoing communications with PCA Project Officer (PO).

Lead monthly meetings with PO, developing agendas for the meetings, and submitting monthly reports and/or other documentation as required.

Convene and lead monthly project team meetings to monitor progress on the PCA workplan, ensuring compliance with deliverable content and deadlines.

Coordinate preparation and execution of HRSA monitoring visits.

Develop and implement communication processes, ensuring consistent and transparent updates on PCA grant activities to stakeholders and leadership.

Track and communicate deadlines and reporting requirements to ensure timely compliance.

Represent the organization at PCA grant-related meetings, conferences, and events.

Serve as in-house repository for knowledge of all HRSA, BPHC, PCA, FQHC and Community Health Center grants-related information, regulations, policies, standards, protocols, operations, and requirements.

Disseminate information to FQHCs regarding HRSA and FTCA compliance.

Qualification Requirements:

· Bachelor’s degree in Business Administration, Public Health, or relevant field (advanced degree preferred), plus a minimum of 4 years of progressively responsible experience successfully managing grants, preferably federal grants in the health care sector.

· Strong project management skills with expertise in budget monitoring.

· Track record of successfully leading complex projects and meeting deadlines.

· Knowledge of HRSA PCA and FQHC grant programs, policies, and compliance requirements.

· Proficiency in grantor platforms, software, and budgeting tools.

· Proven success in overseeing grant budgets and ensuring fiscal responsibility.

· Proficient in grant reporting, presentations, and providing consistent updates to stakeholders and leadership.

· Strong leadership abilities with a collaborative and inclusive approach to working with cross-functional teams.

· Detail-oriented with excellent organizational and analytical skills.

· Ability to adapt quickly to changing priorities and manage multiple projects simultaneously.

· Ability to produce high-quality written materials and meet tight deadlines.

SALARY RANGE: $75,000 - $82,000

The Community Health Care Association of New York State is an Equal Opportunity Employer. It is the policy of CHCANYS to provide for and promote equal employment opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of actual or perceived race, color, national origin, alienage or citizenship status, religion or creed, gender (including "gender identity" - which refers to a person's actual or perceived sex, and includes self-image, appearance, behavior, or expression, whether or not different from that traditionally associated with the legal sex assigned to the person at birth), disability, age (18 and over), military status, prior record of arrest or conviction, marital status, genetic predisposition, or carrier status, sexual orientation, or status as a victim of domestic violence, a sex offense or stalking. CHCANYS complies with all applicable federal, state, and local laws, regulations and ordinances prohibiting employment discrimination. We encourage applications from people of all gender identities and Black, Indigenous, and People of Color (BIPOC).

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions unless such accommodation causes an undue hardship. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials. Our organization continues to comply with federal, state, and city Covid guidelines to ensure the safety and well-being of our employees and clients during this pandemic. All employees of CHCANYS must be fully vaccinated and provide proof of vaccination.

We are interested in every qualified candidate who is eligible to work in the United States; however, we do not sponsor visas.

To apply for this position, please send cover letter and resume to: