Reporting to the Director, Health Center Support, the Assistant Director (AD), Emergency Management Program will manage CHCANYS’ Emergency Management Program (EMP), focusing on planning, training, and exercise initiatives/projects while fostering collaboration and coordination within and across other CHCANYS’ initiatives. The Assistant Director will design, develop, and implement select training resources and tools to ensure CHCANYS is proactively addressing CHC needs and completing grant deliverables as required. Additionally, the AD will maintain and develop relationships with key stakeholders, including external partners and health center leadership/staff, be able to manage multiple projects simultaneously, and work with a diverse group of people in a collaborative/team environment. Travel state-wide, as required.
Responsibilities include the following:
- Lead program development, delivery, and evaluation activities of the EMP in accordance with the overall CHCANYS Strategic Plan and in coordination with the Health Center Support (HCS) team and external partners
- In coordination with CHCANYS team members, define, and develop work plans and deliverables for proposals to HRSA, City, State and privately funded projects to support relevant EM T/TA activities
- Manage the development and implementation of EMP training and T/TA offerings
- Deliver relevant T/TA according to EM contracts and individual health center requests both in person and virtually
- Convene and work with defined project partners
- Develop, facilitate and/or promote ongoing educational and training opportunities for CHCs (e.g. webinars, on-site training sessions, group learning, etc.)
- Recruit sites to participate in emergency management activities
- Manage the collection, analysis, and write-up of required project deliverable evaluation(s)
- Maintain key organizational relationships and communication with external stakeholders and program partners
- Represent EMP and present on behalf of CHCANYS at meetings with various partners, including, NYS Department of Health, NYC Department of Health and Mental Hygiene, and other agencies and stakeholders to further HCS department goals.
- Supervise and manage CHCANYS’ Project Manager(s)/Coordinator(s), and other project staff members and external consultants, and ensuring they are informed and properly trained to fulfill their roles while monitoring workloads and output, and providing other support as needed
- Lead project and contract management activities of the EMP
- Develop, refine, and maintain detailed project plans for each EMP contract. Provide status reports to Program Director, HCS team and/or funders, as needed
- Assist in procuring all required project documentation for executing EMP contracts
- Ensure project deliverables and deadlines meet contract requirements
- Assist in developing and managing EMP contract budgets, monitor expenses, prepare vouchers, and work with CHCANYS’ finance team on the overall management of the EMP finances and contracts
- Prepare final reports on overall project and deliverables
- As CHCANYS’ Response Coordinator with local, state, and federal response agencies:
- Coordinate with other CHCANYS staff and/or partners to staff CHCANYS’ seat at the Emergency Support Function-8 (ESF-8) desk in the NYC Emergency Operations Center (EOC) as required;
- Act as EM contact for CHCANYS by relaying emergency information to staff and coordinating emergency operations as needed
- Maintain and operate CHCANYS’ situational awareness platform
- In collaboration with Program Director and HCS Team, participate in CHCANYS’ overall EM planning efforts and response to emergencies & disasters.
- Develop and maintain key organizational relationships with external stakeholders and program partners
- At the direction of CHCANYS Senior Management, attends conferences, trainings, exercises, and various meetings with program partners and other agencies
- Assist with managing EMP online content and relevant social media accounts.
- Master’s degree in Emergency Management, Healthcare Administration, Business or Public Administration, Public Health (or a related field)
- Minimum five years of professional experience in related field, including project/program management and managing government and foundation grants and contracts
- Proficiency in reviewing and writing guidance and planning documents
- Excellent research, analytical, presentation, and communication (verbal/written) skills
- Knowledge of primary health care delivery systems; commitment to community health care; demonstrated awareness of and value of cultural competence; and a focus on customer satisfaction
- Proficient computer skills: Office 365 Suite, CRM, webinar platforms, website management, social media, project management software etc.
- Valid NYS driver’s license. Must be willing to travel, as required.
The Community Health Care Association of New York State is an Equal Opportunity Employer. It is the policy of CHCANYS to provide for and promote equal employment opportunity in employment, compensation and other terms and conditions of employment without discrimination on the basis of actual or perceived race, color, national origin, alienage or citizenship status, religion or creed, gender (including "gender identity" - which refers to a person's actual or perceived sex, and includes self-image, appearance, behavior, or expression, whether or not different from that traditionally associated with the legal sex assigned to the person at birth), disability, age (18 and over), military status, prior record of arrest or conviction, marital status, genetic predisposition, or carrier status, sexual orientation, or status as a victim of domestic violence, a sex offense or stalking. CHCANYS complies with all applicable federal, state, and local laws, regulations and ordinances prohibiting employment discrimination. We encourage applications from people of all gender identities and Black, Indigenous, and People of Color (BIPOC).
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions unless such accommodation causes an undue hardship. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials. While work is normally performed in an office setting, the individual must have the ability to travel, depending on assignments/projects.
We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.
When applying for this position, please include a cover letter and indicate your salary requirements. Please use your personal email address.
TO APPLY: Please send resume and cover letter, indicating salary requirements, to firstname.lastname@example.org