FQHC Research Study Oral Health Services The American Academy of Pediatric Dentistry (AAPD) invites senior administrators (CEO/ED, CDO, Dental Director, Vice President, etc.) and dentists at FQHCs that provide oral health services to young children aged 0-5 years to participate in a research project entitled "A Profile of the Dental Safety Net for Young Children (0-5 years) at Health Centers." AAPD hopes to gain more information about the oral health services currently being provided to young children in the health center system, the facilities providing them, and how care of these children is integrated into the wider oral health care delivery system. Those interested in participating are asked to complete a brief (5 minutes) survey. Senior Administrators should click here, and dentists should click here to access the appropriate version of the survey.
HRSA’s Updated Progressive Action Conditions Library is Now Available Online HRSA recently updated its library of conditions to align with the Health Center Program Compliance Manual.and is now placing the updated conditions based on Operational Site Visit findings. Conditions applied based on the review of FY 2018 Service Area Competition or Renewal of Designation applications for the remainder of the FY 2018 fiscal year will utilize the prior set of conditions. The library provides guidance on the specific action(s) required to facilitate lifting of updated conditions as quickly as possible. Health centers with any active unresolved progressive action conditions will continue to follow the Progressive Action process and timeline. HRSA will lift unresolved conditions upon approval of a health center’s submission that demonstrates compliance. Access the library here. For more information on the Progressive Action process, click here to view Chapter 2 of the Health Center Program Compliance Manual.
UDS Reporting-Enabling Services Webinar Recording Now Available On Friday February 9th, CHCANYS hosted a webinar with the HITEQ Center on reporting enabling services in the Uniform Data System (UDS). Staff from Open Door Family Medical Centers shared their process for capturing and reporting a high number of enabling visits. Listen to the recording here.
Monthly T/TA Teleconferences with Joint Commission With support from the HRSA Bureau of Primary Health Care, The Joint Commission conducts free monthly training/ technical assistance teleconferences for health centers on topics pertaining to accreditation standards and common survey findings and quality/safety/risk related issues. Upcoming topics include: Assessing Risk and Strategies to Address Compliance in Your Dental Department (March 1); Medication Management and Standards Compliance (April 5), Environment of Care and Facilities Management (May 3); and Systems Thinking and Designs (June 7).The teleconferences take place on Thursday afternoons from 12:30 - 2:00 p.m. ET. To join, dial 1-877-271-1828 and enter passcode 357356.To access a list of past sessions and recordings, click here.
2018 Poverty Guidelines Released The 2018 poverty guidelines are in effect as of January 13th. All health centers should take note and update their Sliding Fee Discount Schedules (SFDS) accordingly.
340B New Site Registration Deadline Approaching New sites in the 340B program may register through March 5th with an eligibility start date of April 1, 2018. Health centers should contact Apexus directly at 888-340-BPVP to register a new site. It should be noted that the extended deadlines do not apply to new contract pharmacy arrangements. Sites that register after the March 5 deadline will not be eligible to participate in the program until at least July 1.
UDS 2017 Reporting Season Now Open Health centers are now able to report UDS data for calendar year 2017 in HRSA’s Electronic Handbook (EHB). Click here to access HRSA’s 2017 UDS Manual, which includes instructions for completion and submission. Please note: February 15th is the last day for health centers to submit complete and accurate UDS reports. Access audio by dialing 888-324-8127 and entering passcode 9377692.
RegLantern: HRSA Site Survey Preparation Tools RegLantern provides web-based tools to help health centers become more efficient and organized in preparation for a HRSA Site Survey. Their team of experienced FQHC leaders and HRSA site surveyors also provide guidance and assistance to compliment the use of the tools. Modules start at $49 per month. For more information, click here or call 1-833-REGLANTERN for a free demonstration
340B Program Recertification: Information and Tutorials HRSA recently announced that the 340B Program HRSA grantee recertification period for health centers and look-alikes will be available from February 7 to March 7. According to the notice, authorizing officials and primary contacts must set up user accounts in the new 340B Office of Pharmacy Affairs Information System (340B OPAIS) prior to recertification. While the look and feel of the OPAIS will be different, the recertification process remains the same. Visit the HRSA website for more information and tutorials. For further assistance, contact the 340B call center at firstname.lastname@example.org or by calling 1-888-340-2787 (Monday-Friday, 9:00 a.m.-6:00 p.m. EST).
UDS 2017 Reporting Season Now Open Health centers are now able to report UDS data for calendar year 2017 in HRSA’s Electronic Handbook (EHB). Click here to access HRSA’s 2017 UDS Manual, which includes instructions for completion and submission. Please note: February 15th is the last day for health centers to submit complete and accurate UDS reports.
New Learning Collaborative: Capital Expansion for Health and Housing Partnerships The Cooperation for Supportive Housing (CSH) and Capital Link are launching a new learning collaborative for health centers interested in expanding their health services in collaboration with housing facilities. With sponsorship from HRSA, CSH and Capital Link will host and facilitate a series of webinars and discussions from January through May 2018. The introductory webinar will take place on Thursday, January 11th from 1:00 - 2:30 p.m. EST. For more information and to register, click here.
Ryan White Part C Funding Opportunity (HRSA-18-051) The Ryan White HIV/AIDS Program Part C Capacity Development Program recently released a notice of funding opportunity (NOFO) with applications due no later than March 9th by 11:59 p.m. EST. A technical assistance webinar will take place on Thursday, January 18th from 2:00 – 4:00 p.m. EST. To join on the day of the session, click here. Access audio by dialing 888-324-8127 and entering passcode 9377692.
NACHC Corporate Compliance T/TA Survey NACHC is seeking input from health centers about training needs in the corporate compliance field. Please take a moment to respond to this two-question survey.
Start Saving Money Today with CPG! More than half of FQHCs statewide participate in CHCANYS’ unique partnership with the Commonwealth Purchasing Group (CPG) to save on day-to-day operational expenses. With an expansive portfolio of vendors, CPG’s strategic contracts are designed to benefit FQHCs. To learn about a no-obligation assessment of current purchases and/or to discuss specific needs, please click here or contact Roxanne at email@example.com or (212) 710-3806.
Capital Link Releases Financial and Operational Trends Report on Health Centers Nationwide Recently released by Capital Link, Federally Qualified Health Centers: Financial and Operational Performance Analysis, 2012-2015 draws upon nearly 9,000 health center audited financial statements and HRSA's Uniform Data System (UDS) data to present multi-year trends for FQHCs and Look-Alikes nationwide, with analysis that offers a framework for identifying strengths, challenges, and opportunities for performance improvement. Click here to download it free of charge.
New 340B Health Center Site Registration Deadline Extended to December 8th HRSA recently announced the extension of the standard registration periods for new health center sites seeking to participate in 340B. Other provider types were asked to register their sites between October 1- 15, 2017 in order to be eligible on January 1, 2018. However, health centers have been given until December 8, 2017 to register their new sites for January 1 eligibility, provided that the sites are listed as “active” in EHB. To register your health center site, contact Apexus at firstname.lastname@example.org or call 1-888-340-2787.
Disability Exams for Veterans MSLA, a part of Optum® and UnitedHealth Group, has been awarded four Veterans Benefits Administration (VBA) Medical Disability Examinations (MDE) contracts to provide disability examinations to veterans. Under the contracts, MSLA will assist the VBA in determining veterans’ eligibility for benefits by providing examinations in 39 states (Districts 1, 2, 4 and 5). Contracted MSLA providers have the opportunity to perform disability examinations for veterans within each provider's areas of expertise. Learn more here.
Next Week: November BPHC All-Programs Webcast On September 27th, the Bureau of Primary Health Care (BPHC) hosted a webcast about the Health Center Program Compliance Manual, indicating that the manual now serves as the foundation for assessing compliance with program requirements and that a new manual-aligned operational site visit (OSV) protocol is under development. It was noted that health centers should continue to utilize the current site visit guide i until the new protocol is released in January 2018. The webcast has been posted online and may be streamed here. Join us next week at CHCANYS’ 2017 Annual Conference in Saratoga for a session on the new Compliance Manual led by Jacqueline Leifer, Esq., Senior Partner, Feldesman Tucker Leifer Fidell LLP. Conference registration (onsite) is required to attend.
340B Program Site Registration HRSA recently announced that the 340B Program is accepting Health Center Program grantee registrations for a longer period of time within each quarter. Health centers may register a site that has been verified as implemented and the site status reflected as “active” in EHB Form 5B after the standard two-week registration period (Oct. 2-16) through Dec. 8, after which the system will close to prepare for the Jan. 1, 2018 start. All registrations approved during this time period may begin participating on Jan. 1, 2018. Contact the 340B Call Center to request a “one-time registration link” at 1-888-340-2787 (Monday-Friday, 9:00 a.m – 6:00 p.m.) For more information and resources, visit the 340B OPAIS webpage.
Update: Health Center Program Compliance Manual On August 28th, HRSA released the Health Center Program Compliance Manual, a streamlined and consolidated resource to assist health centers in understanding and demonstrating compliance with Health Center Program requirements. BPHC reviewed information about the manual during the All-Programs Webcast on September 27th, indicating that it now serves as the foundation for assessing compliance with program requirements. HRSA also announced that a new Operational Site Visit (OSV) protocol, to be aligned with the Compliance Manual, is currently under development with a prospective release date of January 2018. Health centers should continue to utilize the current site visit guide in the interim. The Compliance Manual, Summary of Comments and HRSA Responses document, and FAQs on the Manual are available here.
340B OPAIS Registration Now Available The 340B Office of Pharmacy Affairs Information System (340B OPAIS) registration component is now available online. The 340B OPAIS was recently upgraded to a new, integrated information system that focuses on three key priorities: security; user accessibility; and accuracy. For more information and resources, visit the 340B OPAIS webpage.
Service Area Announcement Table (SAAT) Updated to Include AIMS Funding The Service Area Announcement Table (SAAT) for service areas with March 1, April 1, and May 1, 2018 project period start dates (HRSA-18-024, HRSA-18-025, and HRSA-18-026, respectively) has been updated to include fiscal year 2018 funding from the Access Increases in Mental Health and Substance Abuse Services (AIMS) supplemental award. Please revisit the SAAT to ensure your service area competition (SAC) budget request reflects the available funding level for the area you are applying to serve. If you have questions, contact the SAC Response Team via this online form.
2017 Uniform Data System Manual Now Available The 2017 Uniform Data System (UDS) manual is a comprehensive guide that helps Health Centers Program grantees and look-alikes to understand the framework of UDS reporting requirements, including data submissions on patients, operations, and clinical performance. The manual provides an introduction and overview of the UDS, instructions for completing each of the tables, and information on how to submit the data through HRSA’s EHB. Find the 2017 UDS Manual on HRSA’s UDS Resources page.
Social Data Available for FQHC Planning CHCANYS can provide FQHCs with the Census Bureau’s American Community Survey data on a range of social factors at the ZCTA or census tract level. Available in Excel or shapefile (mapping) files, this information can inform planning efforts and document various barriers to care or social determinants of health. For information, contact email@example.com
Bureau of Primary Health Care 2017 Stakeholder Satisfaction Survey Health Center Grantees and look-alikes should have received an email invitation to participate in the 2017 BPHC Stakeholder Satisfaction Survey. Survey links were sent to the Project Directors based on Electronic Handbook (EHB) data. If the email address in EHB is no longer valid (or if you should have, but did not, receive a link), please email BPHCreviews@hrsa.gov. The survey is open until September 13th.
HRSA releases Health Center Program Compliance Manual On August 28th, HRSA released the Health Center Program Compliance Manual - a streamlined and consolidated resource to assist current and prospective health centers in understanding and demonstrating compliance with Health Center Program and FTCA requirements. The Manual, Summary of Comments and HRSA Responses document, and related FAQs are available online here. HRSA has announced they will review the implementation plan for the manual and answer questions on the September All-Programs Webcast on Thursday, September 28th from 2:00-3:00 p.m. Save the date!
NYSHealth Launches RFP for Sponsoring Conference Participation in Support of Healthy Communities, Consumer Empowerment, and Veterans' Health In an effort to elevate the innovative work of organizations and agencies with initiatives focused on its priority areas, the New York State Health Foundation (NYSHealth) has launched a Request for Proposals to sponsor community-based organizations, health departments, and other low-resource organizations to attend and present at local, state, and national conferences. Applications will be accepted on a rolling basis. For more information and to apply, click here.
Peer to Peer Education Forums about New Medicaid Offerings Now Available Across NYS The New York Association of Psychiatric Rehabilitation Services (NYAPRS) and their partners at the Mental Health Empowerment Project and the Alcoholism and Substance Abuse Providers of NYS have launched a new statewide initiative aimed at educating and encouraging eligible Medicaid members to enroll in Health and Recovery Plans and Health Homes and to make use of newly available Home and Community Based Services. NYAPRS peer educators are now available to come to program and community settings in your area and to engage in an informal and interactive discussion about the new choices enrollees with more extensive behavioral health conditions can make to raise the bar for what they seek in their lives and from their services. For more information, click here.
HRSA Announces Fourth Service Area Competition Funding Opportunity On August 8th, HRSA Announced a fourth Service Area Competition (SAC) funding opportunity, HRSA 18-025; applications are due by October 10, 2017. Last month, HRSA announced three SAC funding opportunities: HRSA 18-024 (deadline: September 19, 2017), HRSA 18-021 (deadline: August 21, 2017), and HRSA 18-023 (deadline: September 11, 2017). Note: the deadlines listed above are for the Grant.gov portion of a two-part application process. Due dates for the EHB submission, along with additional information and resources, are posted on HRSA’s SAC Technical Assistance web page.
Important Announcement: 340B Database Offline and Unavailable from August 15 until Mid-September On Wednesday August 9th, HRSA announced that the 340B Office of Pharmacy Affairs Information System (340B OPAIS) will be unavailable from August 15, 2017 through mid-September, 2017 as a result of the transition to a new system, Read the full alert here.
Nonprofit Director Recruitment and Education Resources charitySTRONG, a new organization with 1,400 individual and nonprofit organization partners in New York City, Long Island, Westchester and Buffalo, wants to partner with you to help build your board. charitySTRONG’s services are free of charge and include a resource library of webinars, fact sheets, links to learn about nonprofit board best practices, and a board recruitment program to help you look for new board members through an online search process. Candidates on the site have backgrounds in financial management, accounting, marketing, law, technology and many other areas. For more information, contact charitySTRONG’s staff at firstname.lastname@example.org or visit their website here.
2016 UDS Data Release In response to inquiries about the timing of the 2016 Uniform Data System (UDS) data release, the Bureau of Primary Health Care (BPHC) has announced a target release timeframe of late August. BPHC is particularly excited that the 2016 data will highlight the expansion of the Health Center Program in response to the growing need for primary health care services. For more information about Health Center Program data and reporting, click here.
Governor Cuomo Announces Funding to Enhance Public Mobility Options for Seniors and Individuals with Disabilities Governor Cuomo recently announced the availability of $28.7 million in federal funding to help communities eliminate barriers to traditional transportation services and enhance public mobility alternatives for seniors and New Yorkers with disabilities. This grant opportunity, made available through the Federal Transit Administration and administered by the NYS Dept. of Transportation, will enable private not-for-profit organizations and municipal governments to: purchase accessible buses and vans; implement mobility management programs; provide travel training and assistance to users; and improve the accessibility of bus stops, including sidewalks, curb-cuts, and updated signage or wayfinding technology. Applications are being accepted through August 21, 2017. For more information, click here.
2018 Uniform Data System (UDS) PAL HRSA has released a PAL highlighting proposed changes to the Uniform Data System (UDS) for calendar year 2018. The early dissemination of the 2018 PAL, released 18 months in advance of the reporting period, supports the UDS modernization efforts that are currently underway. Proposed changes include updates to the Centers for Medicare and Medicaid Services’ (CMS) electronic-specified clinical quality measures and an expanded telehealth question. The information detailed in the PAL will be used by health center program grantees and Look-Alikes for reporting data beginning Jan. 1, 2019. The forthcoming 2018 UDS Manual will include additional details regarding these changes. To view the PAL, click here.
FTCA Deeming PAL The Health Resources & Services Administration has issued the FTCA Deeming Program Assistance Letter (PAL) for CY2018. While past applications varied little from year to year, this year's deeming application includes some significant changes. There is significant new emphasis on risk management, including the applicant's risk management program, policies, training, and board involvement. At a minimum, training must address obstetric-related issues, infection control, and HIPAA. Important dates include:
EHB Opens: June 23, 2017
Deadline for Application Submission: July 24, 2017
Decisions will be made within 30 days of receipt of a "complete" application
Applicants will have 10 business days to respond to notices of incomplete applications. Failure to respond in a timely way will result in the application being voided and the grantee having to resubmit as an initial applicant. To review the PAL, click here.
BPHC Announces Forthcoming Funding Opportunities During May All-Programs Webcast During last week's Bureau of Primary Health Care (BPHC) All-Programs webcast, Associate Administrator Jim Macrae announced that the BPHC will invest a total of $100 million in two upcoming funding opportunities: $50 million for mental health services and another $50 million to address the opioid crisis. It is expected that these funds, which are being made available to target prevention, awareness and treatment, will be released by the end of September 2017. The corresponding funding opportunity announcements should be released soon, and the turn-around time for preparing and submitting applications will be short. If you missed the webcast, a recording is available here.
Now Available: UDS Technical Assistance Webinar Recording A recording of the May 9th Uniform Data System (UDS) webinar hosted by the BPHC is now available for those who missed it or would like to review it. The webinar provides detailed information for health centers and stakeholders on the approved changes for 2017 UDS, possible changes for 2018 and 2019, and revised clinical measures resulting from alignment with electronic specified clinical quality measures (eCQMs).
BPHC Releases Instructions for 2018 FTCA Redeeming Applications: Deadline is July 24 The Bureau of Primary Health Care (BPHC) has released instructions for health centers to apply to be “re-deemed” for Federal Tort Claims Act (FTCA) coverage for CY 2018. FTCA is federally-funded medical malpractice insurance, which is provided to Section 330 grantees but not to look-alikes. Health centers must apply to be “deemed” by BPHC to be eligible for FTCA coverage, and this coverage must be renewed – aka “redeeming” - on an annual basis. The application form will become available in EHB on June 23, and applications are due by July 24. For more information, click here.
Now Available: 2016-17 Health Center Salary & Benefits Report The 2016-2017 Health Center Salary & Benefits Report, prepared for NACHC by the Hospital & Healthcare Compensation Service, is now available. This year marks the 20th annual edition of the Report - the single most comprehensive source of information on the salary and benefits practices of community-based health centers nationwide. As such, it is an essential tool for health centers to use, along with comparative data from other areas of the health care industry, in establishing reasonable and competitive staff compensation and benefit packages. The report is available for purchase through NACHC’s online catalog for members and non-members, accessible here. If you participated in this year’s survey and have not yet received your copy of the report please contact Erica Addison at email@example.com.
Capital Link Resource Bulletin Capital Link is a national, non-profit organization that has worked with hundreds of health centers and Primary Care Associations for over 18 years to plan capital projects, finance growth and identify ways to improve performance. To view their recently-released quarterly resource bulletin, click here.
Change in Scope Redesign Does Not Impact Look-Alikes FQHC Look-Alikes (LAL) are not affected by the Change in Scope (CIS) process changes nor the checklists to be implemented on November 4, 2016 in the Electronic Handbook grantee CIS module. The temporary suspension period is also not in effect for the LAL CIS module. LALs should continue to submit CIS requests using the current LAL checklists in the existing LAL CIS module and work with their assigned Project Officers for in-process or proposed CIS requests. The Bureau of Primary Health Care will update LALs on similar changes to the LAL CIS checklists in the future.
340B Manual Now Available from NACHC The Nat’l Association of Community Health Centers (NACHC) has created a comprehensive 340B Manual containing resources and information to assist FQHCs in ensuring that their 340B programs are compliant with federal requirements. Issues covered in the manual include: 340B basics; registration and recertification; Medicaid and 340B; policies and procedures; audit and compliance requirements; and the latest policies from the Health Resources and Services Administration. X This manual represents input from various sources, including legal and financial experts, and also includes some “best practices” from health center peers, when appropriate. The cost for NACHC members is $249; the non-member price is $349. For additional information and purchasing details, contact Luke Ertle.
FTLF Offers Training to Meet Your Health Center’s Needs For over 20 years, the Federal Grants and Health Law practice group attorneys at Feldesman Tucker Leifer Fidell LLP (FTLF) have provided training on a broad range of topics to federal grantees, including FQHCs, through online webinars and in-person seminars and conferences. During all of their online and in-person trainings, they identify and explain the law and where the rules come from, what they mean on a practical level, and how participants can ensure that their program gets into and stays in compliance. For a list of upcoming sessions and access to the FTLF on-demand library, click here.