Under the direction of the Medical Records Manager, the Medical Records Coordinator is responsible for maintaining the security, confidentiality, completeness and accuracy of the medical records of the JPAFHC In accordance with the center's policies and procedures and under the guidelines of the American Health Information Management Association (AHIMA).
1. Assists the Medical Records Manager to hire and supervise employees in the medical records department i.e. assigns and schedules work, monitors work performance and handles personnel evaluations, promotions, transfers, time sheet approvals, etc.
2. Assists medical staff by answering inquiries and locating patient records, when needed as well as
retrieving patient data.
3. Gives guidance to medical records clerks in technical areas of filling out forms, procedures and
4. Participates in the design of patient health information systems with the clinical and IT team including receiving, storing, processing and communication of patient data.
5. Evaluates the Indexes and assists the Medical Records Manager conduct random chart audits of medical records
at each of the six sites at regular intervals to determine the completeness of the record.
6. Upon request of the Medical Records Manager reports to the Medical Records Committee on matters concerning the procedures and operations of the Medical Records Department.
7. Ensures that all releases of Information to patients and third parties are completed in accordance with New York
State law and the federal Health Insurance Portability and Accountability Act (HIPAA).
8. Purges records in accordance with policies and procedures in line with the proper retention requirements under
applicable state and federal laws.
9. Assists the Medical Records Manager to Process subpoenas and other third party record requests.
10. Ensures that the Medical Records Department policy and procedure manual is reviewed on a
yearly basis for accuracy and relevance in line with AHIMA guidelines and developing IT and EHR technologies.
11. Assists in the production of forms, records and reports that reflect Medical Records statistics and patient data.
1. Bachelor's degree required
2. At least Two (2) years in a medical records position as a clerk and a minimum of three (3) years of supervisory experience may be considered in lieu of the above
3. An RHIT or RHIA certificate is desirable
4. Ability to work well with the front office, clinical staff and the ability to direct MR Clerks.
5. Ability to interact with patients on a day-to-day basis to handle routine inquiries about their
patient health data.
6. Understanding of medical terminology
7. Must be a self-Starter and be able to function with little or no supervision